Live event and venue hire guide

Venue hire

Venue hire pricing will be confirmed as part of your event proposal.

Our standard venue setup includes:

• PA system
• In-house lighting
• Front-of-house operator
• Door staff
• Security
• Guest-list management
• Agreed hospitality rider
• Green room
• Power and staging

These inclusions are based on standard event and staffing requirements. Additional production, staffing, security or hospitality requirements may incur an extra charge and must be agreed upon before the booking is finalised.

Please confirm all inclusions and event requirements with the venue before announcing your show.

Ticketing and event announcement

Fun Time Pony uses Oztix as its ticketing partner.

Our venue booker will create your ticketing page using the allocations and prices you provide. You will be given access to monitor ticket sales throughout the campaign.

Once your show has been confirmed, please send us:

• Event name
• Announcement date and time
• On-sale date and time
• Event description
• Pre-sale ticket price
• General admission ticket price
• Confirmation of whether booking fees are included or additional
• Ticketing image and media pack
• Complete lineup
• Show-day contact details
• Technical specifications and stage plot
• Hospitality rider

Please ensure all event information and promotional materials are final and approved before submission.

Guest list

Final guest-list numbers must be approved by the venue.

We can also manage your guest list through Oztix. Authorised artist or management representatives will receive access to add guests directly. The final list will be supplied to our door team on the night of the event.

Production

Our standard in-house production package includes:

• Audio
• Lighting
• Power
• Staging
• Front-of-house operator

Production inclusions are based on the venue's standard setup. Please provide your technical specifications and stage plot as early as possible so our team can identify any additional equipment or staffing requirements.

All final production arrangements must be confirmed with the venue before the event.

Production schedule

Bump-in: by arrangement with the venue.

Headline and support soundchecks: between 2:00pm and 5:30pm. Alternative times may be discussed; however, we generally work within this window because our sister venue operates outside these hours.

Please contact the venue representative before the event day to arrange your arrival and unloading time. Several access options are available, and the most suitable entry point will depend on your vehicle and equipment requirements.

Refer to the supplied access map for further information.

Green room and equipment storage

A private, lockable green room is located stage right and can accommodate up to 15 people.

Access is limited to artists, authorised crew, sound engineers and the venue manager. The green room is available during soundcheck and throughout the event.

Food and beverages included in the agreed hospitality rider will be placed in the green room.

Please discuss equipment-storage requirements with the venue before your arrival.

Merchandise

Fun Time Pony does not charge a commission on merchandise sales.

Artists are responsible for providing:

• A merchandise seller
• A cash float or electronic payment facilities
• All required display equipment

All merchandise and equipment must be collected at the end of the event. Fun Time Pony is not responsible for the loss of, or damage to, items left at the venue.

Security

Fun Time Pony works with LSG Australia to provide professional security services for its venue and events.

Private security and escorts between the venue and an artist's accommodation may also be arranged if required. These services must be requested in advance and may incur an additional charge.

Parking, loading and access

Limited loading-zone parking is available onsite.

Artists and crew are encouraged to use the parking facilities on London Circuit, approximately 100 metres from Verity Lane. Please refer to the supplied access map and observe all parking and loading restrictions.

Arrange your unloading time and access point with the venue before the event day.

Accommodation

Fun Time Pony does not have accommodation onsite.

For touring artists, our team may be able to assist with accommodation through our community partners. Please discuss your requirements with the venue as early as possible.

Invoicing and settlement

The venue booker will provide the final settlement following the show.

Please ensure invoices include the event name, event date and relevant contact details.

All show-related invoices go to: accounts@funtimepony.com.au

A safe and inclusive venue

Fun Time Pony acknowledges the Ngunnawal people as the traditional custodians of the land on which we operate and pays respect to their Elders, past and present.

We are committed to providing a safe, welcoming and inclusive environment for all patrons, artists and staff.

Harassment, discrimination and antisocial behaviour will not be tolerated. Anyone who experiences or witnesses inappropriate behaviour should notify our bar staff, venue manager or security team immediately.

Event confirmation checklist

Before your event is announced, please make sure the following have been confirmed:

• Event date
• Venue hire fee and inclusions
• Complete lineup
• Ticket prices and allocations
• Announcement and on-sale schedule
• Approved event description
• Approved promotional artwork
• Show-day representative
• Production specifications
• Stage plot
• Soundcheck and bump-in schedule
• Hospitality rider
• Guest-list allocation
• Merchandise arrangements
• Accommodation requirements
• Additional security or staffing requirements